Tender or Procurement Admin

Job description

• Assist tender department.
• Assist the tender team.
• Coordinate input from all role-players and compile tender documents according to specified requirements and arrange for pricing.
• Assist with the tender report spreadsheet.
• Accurately complete all required tender documents in line with requirements.
• Ensure delivery of the tender on the submission date and time.
• Respond to client tender/database compliance queries timeously, efficiently and accurately.
• To keep track of all advertised tenders via subscribed tender publications.
• To arrange for tender documents to be collected, a tender briefing was attended and finalised tender documents were submitted to the specified location before the specified deadline.
• To read, scan and forward tender documents to relevant role-players in the business and convene a tender committee meeting for major tenders.
• To ensure supporting documents are always up to date e.g. tax clearance certificates, BEE Certificates, COIDA etc.
• To track and report on all submitted tenders weekly and attend to all tender-related queries.

• Assist the team and procurement for other group companies.
• Progress report for other external projects. 

• Diploma/certificate in business management, procurement, logistics or related. 
• communicate well with team members
• Must be professional and have an excellent work ethic
• Must have a pleasant approachable personality
• Ability to learn fast and adapt quickly to a new task given
• Attention to detail
• To be prepared to work long hours when required, and work overtime
• Be deadline driven
• Must be responsible and reliable
• Ability to work under pressure, multitask and maintain meticulous records
• Must manage your desk effectively and efficiently
• Ability to live the company values and culture