BID Manager In Marketing & Communications

Job description

Purpose:

• Take the lead in identifying and submitting tenders under Marketing, media buying & construction, services and maintenance fields and provide Office administration and support. 
• Implement and maintain the companies ISO 9001:2015, ISO 45001 and ISO 14001 management systems. 
• Candidate must be able to create strategies within the marketing and communications sector. 
• Candidate must be able to create proposals. 
• Candidate must be able to do methodologies within the scope of work in marketing, communications and printing services tenders.

Key responsibilities:

1. Tender Sourcing 

• Candidate must be able to make strategies within the marketing and communication sector, must be able to create proposals and methodologies within Marketing 
• Candidate must have full knowledge in the media space, media as a whole 
• Identify and shortlist relevant tenders and RFQ’s on various platforms daily Clients’ websites 
• E-Tenders 
• Supply Chain Network 
• Private Entity Portals 
• 115 Info and admin mailboxes 
• Daily and weekend newspapers 
• Client walk in centers (e. g City Power Tender Building) 
• Central Supplier Database 
• Word of Mouth
• Take note of tender briefing sessions and make arrangements for suitable personnel to attend 
• Evaluate tender requirements and make decisions on suitability to proceed in consultation with management 
• Purchase tender documents 
• Update tender tracking list and office notice board on a weekly basis 
• Identify and follow up on private sector leads 
• Register on relevant vendor list databases in the public and private sectors 

2. Tender Compilation 

• Ensure that the following documents are relevant and up to date: Bank Rating and account confirmation letters 
• Certified directors’ ID documents 
• Certified copies of qualifications for technical teams 
• Board resolution for authority to sign tender document 
• Co-ordinating technical team assistance – Pricing and Methodology 
• Compiling supporting documents 
• Appointment and reference letters 
• Practical completion certificates 
• CIDB 
• All other documents required for a successful tender / RFQ 
• Provide pricing schedule in Excel format to technical teams for assistance with pricing 
• Take note and incorporate additional information communicated by client during bidding period 
• Bring the tender/RFQ document for review by management at least two days before closing date 

3. Tender Submission 

• Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date 
• Provide a list of prices read out at the public bid openings 
• Compile a database of competitors and their pricing patterns 
• Respond to tender/RFQ validity extension requests from clients 
• Where applicable, obtain feedback from clients on unsuccessful tenders 
• Attend bid evaluation and adjudication sessions where these are open to the public (e.g. Cities of Ekurhuleni & Tshwane) 
• Achieve a tender success rate of at least 40% 
• Update tender tracking list 
• Meet the branch targets as per HR Planning meeting. 

Requirements

Skills/Competencies 

• MS Office Packages (Word, Excel, PowerPoint, Outlook) 
• Ability to communicate on different levels 
• Sound decision making 

Desired experience & Qualifications. 

• Matric or relevant administrative qualification 
• Relevant Office Administration Certificate 
• Supply Chain Qualification (A Strong Wish) 
• Valid driver’s license 
• 3-5 years’ relevant experience 
• Extension knowledge of the full spectrum Tender Process 

Remuneration 

• Market related

Posted on 17 Nov 10:37, Closing date 16 Jan