Prizes & Finance Administrator

Job description

KEY PURPOSE OF ROLE

To provide essential finance and administrative support within the radio station environment by managing the end-to-end process of prize verification and distribution. This includes ensuring timely, accurate, and professional communication with winners, and maintaining a prize process that is efficient, compliant, and fit for purpose.
The role also supports the broader finance function by assisting Accountants and Finance Managers with core responsibilities such as:

• Performing account reconciliations and processing financial data;
•  Supporting management account reviews and month-end processes;
•  Contributing to continuous improvement of systems and financial procedures.

In doing so, the Prizes & Finance Administrator ensures both an exceptional listener experience and sound financial administration.

KEY OUTPUTS / ACCOUNTABILITY

Prizes Administration

• Liaise with Sales, Programming, Service Providers, Listeners and Finance peers daily regarding winners and competitions being run.
• Authenticate and load winner’s documentation received (ID and bank confirmation) daily
• Comply with the organizational Policies and Procedures as well as other relevant legislation/governance concerning the administration of prizes
• Effectively and professionally communicate with winners in line with approved policy.
• Pack and dispatch prizes to winners
• Respond to queries from prize winners, programming, sales department and finance peers
• Accurately load winners onto the RAM system for prizes delivery
• Follow up with Debtors on the status of prize invoices
• Completing Prize reconciliations as and when required either by clients on internal stakeholders.

Monitor upcoming Competitions

• Follow up with CS on upcoming prizes in order to proactively plan around and prioritising as well as organizing prize payments.

General Administrative and Finance Support

Including but not limited to:

• Accounts payable, cashbook and reconciliations
• Processing of invoices and Prize payments on Sage
• Capturing of payments on FNB banking platform
• Accounts analysis to enable effective management account reviews
• Office filling
• BBEE certificate updates
• Support with special and recurring projects including assistance to internal and external auditors, review and refinement of processes and systems.

Minimum required qualification

• Minimum of an accounting or Finance Diploma

Qualifications considered advantageous

• Minimum of two years’ experience in an administrative environment

Additional role requirements

• Computer literacy
• Knowledge of Microsoft Office
• Excellent oral and written communications skills
• Excellent telephone etiquette
• Excellent interpersonal skills
• Good organizational skills
• Ability to work within a team and independently
• Ability to cope under pressure
• Adaptation skills
• Financial Administration skills
• Self-motivated and proactive
• Attention to detail
• Assertive
• Positive attitude
• Dedicated and hard working
• Punctual
• Resilient to repetitive work

Suitable candidates will be selected in accordance with Primedia Broadcasting’s Employment Equity Policy. Correspondence will only be conducted with shortlisted candidates. Should you not hear from us within two weeks of the closing date, please consider your application unsuccessful.
Send your detailed CV to broadcastingcareers@primedia.co.za with the Subject Line “P&F Administrator”. The closing date for applications is 13 May 2025.

Posted on 08 May 16:19, Closing date 15 May