Office Administrator

Job description

We are looking for a reliable and hands-on Office Administrator with strong financial administration experience to join our team. This role is ideally suited to someone who enjoys working with numbers, thrives in structured processes, and takes pride in keeping both administrative and accounting functions running smoothly. The successful candidate will play an important role in managing debtors and creditors, supporting daily office operations, and contributing to an organised, deadline-driven environment.

Key responsibilities

• Processing debtors and creditors (accounts receivable and payable)
  

• Maintaining accurate financial records on QuickBooks
  

• Assisting with reconciliations and general financial administration
  

• Performing general office administrative duties
  

• Supporting team operations and ensuring processes are followed
  

• Communicating with suppliers, clients, and internal staff regarding accounts and admin matters
  

Minimum requirements

• At least 4 years’ experience in debtors and creditors processing
  

• Strong hands-on experience with QuickBooks (essential)
  

• Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, etc.)
  

• Excellent written and verbal communication skills
  

• Strong problem-solving ability and attention to detail
  

• Process-driven, deadline-oriented, and practical in approach
  

• Positive attitude and ability to work well in a team
  

• Must reside in the Milnerton area or have reliable own transport
  

Working hours

This role forms part of a team that works every second Saturday and public holidays. For exceptional candidates where this may be a constraint, some flexibility may be negotiated.

Requirements

• Minimum requirements
  

  • At least 4 years’ experience in debtors and creditors processing
    

  • Strong hands-on experience with QuickBooks (essential)
    

  • Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, etc.)
    

  • Excellent written and verbal communication skills
    

  • Strong problem-solving ability and attention to detail
    

  • Process-driven, deadline-oriented, and practical in approach
    

  • Positive attitude and ability to work well in a team