Accounts/Admin Assistant

We are an award-winning industry leader in the retail environment, offering our clients a wide range of services ranging from print, shop fitting to events and activations.

We are looking for a responsible admin assistant to provide personalised secretarial and administrative support in a well-organised and timely manner. 

You will work on a one-to-one basis on a variety of tasks related to your manager’s working life and communication.

Requirements

• Assist with generating quotations to clients
• Working with Pastel – must be proficient. A test will be done in the interview.
• Placing orders with suppliers 
• Reviewing supplier costings, and looking for competitive costs
• Receiving order from clients and processing them to get them to the production team
• Opening job cards
• Assisting with loading online job trackers, and data capture
• Arranging couriers, and ensuring the relevant paperwork is done.
• This includes arranging quotes for approval, and making sure items reach their destination
• General admin tasks
• This includes filing of important documents and keeping them organised
• Tracking and filing of delivery notes
• Tracking and filing of job tickets and invoices
• General filing in the accounts office
• Preparation and printing of labels for various parcels
• Knowledge of the Microsoft Office suite, especially Excel, Word and Outlook essential
• Other administrative tasks as the job requires

Skills required:

• Excellent spoken manner and communication skills
• Excellent organisational skills
• Well presented
• Knowledge of the Microsoft Office suite, especially Excel, Word and Outlook
• Knowledge of Pastel
• Excellent phone manner
• Friendly and personable
• Previous experience in the print and/ or eventing fields is highly beneficial 

If you feel this job was made for you, please send your CV letter to the address provided.

Posted on 26 Jan 08:26, Closing date 26 Mar